Friday, September 2, 2011

CUH, ASID, & IIDA Board Member Responsibilities

A president should be pleasant and strong as a presiding officer, and set an appropriate pace to get work done. S/he is non-partisan when presiding, seeing that members are treated equally, regardless of the question they debate. Note that a president of an organization is usually much different from a CEO of a corporation – more of a facilitator who keeps the group on task than one who may dictate policy and force his/her will on the group by virtue of the position. It is the responsibility of the president to:
-Know the constitution and bylaws of the organization.
- Study the objectives and procedures of the organization.
- Appoint and instruct committee heads. When possible, serve as an ex-officio (nonvoting) member of committees.
- Determine, with the aid of other officers and members, the objectives, meeting, action
plan and calendar of the group.
- Make reports requested by the University (such as the registration form).
- See that other organization leaders, committees and the membership are informed about
problems, policies and programs under consideration.
- Encourage cooperation and promote the maximum amount of harmony among students
within and outside the organization.
- Schedule and preside at regular meetings of the Executive Committee (see “committees”
- Exercise general supervision over the budget.
- Preside at organization meetings.
- Work closely with the organization’s adviser.

Attends the ASID Leadership Training Program modules for Student Chapter Presidents
Leads student chapter
Runs chapter meetings and events
Represents student members and communicates directly with SRB, SAC and ASID headquarters
Works with ASID Headquarters to ensure that all chapter members have paid membership dues. A chapter roster can be requested at anytime.
Delegates responsibilities to Board members and committee chairs
Oversees Strategic Planning effort and reports to SRB and SAC

Presides over IIDA meetings. Calls special organizational officer meetings.Appoints new positions as needed. Attends and networks at Local Professional Chapter meetings. Represents organization at official functions.Maintains contact with IIDA faculty/non-student advisor. Maintains contact with organization alumni. Maintains contact with affiliated inteiror design department. Maintains contact with national organization. Remains fair and impartial during organization decision making processes.

Vice President/ President Elect
The Vice President often serves as chairperson of the program committee. Additionally, the VP should:
- Assist the president, not just substitute for him/her.
- Analyze membership problems and help to plan a vigorous membership campaign.
- Become acquainted with the president’s annual objectives and be prepared to assume
his/her duties and responsibilities.
- Gather ideas from members.
- Be host at meetings, check on room arrangements, greet newcomers and see that new
members get acquainted, see that guest speakers are properly recognized, introduced, etc.
- Know what is going on; be familiar with information materials sent to the president.

Supports and works closely with president in all areas
Prepares for and becomes president the following year
Focuses on chapter internal and external communications
Attends the ASID Leadership Training Program modules for Student Chapter Presidents
Participates in strategic planning

Assume the duties of the President as needed. Plans officer’s orientation and organizational meetings. Coordinates organizational membership recruitment efforts. Represents organization at official functions. Remains fair and impartial during organizational decision making processes. Coordinates organization elections.

The secretary’s most important job is interpreting what goes on. Getting at the heart of a
discussion calls for alertness and good reporting. Ability to state clearly the intent of members and to record clearly proceedings of a meeting is essential. This position is anything but merely clerical. The secretary’s record is the source of all official statements of definite action, motions, directives, and assignments. Accurate minutes often become the umpire in debates concerting what was agreed upon. The Secretary is expected to:
- Kept accurate account of organization and Executive Committee proceedings.
- Notify officers, committees and members of appointments.
- Keep a systematic method of filing letters received: copies of letters sent, committee
reports, treasurer’s reports, membership roster, the constitution and bylaws, a list of all
committees and committee reports.
- Attend to official correspondence.
- Send out and post notices of organization and Executive Committee meetings.
- Prepare with the president, in advance, the order of business of each meeting.
- Cooperate with the treasurer in keeping an accurate membership role.
- Read minutes of meetings and call president’s attention to unfinished business.
Some large organizations divide secretarial responsibilities between a recording secretary and a corresponding secretary; smaller organizations have only one secretary who performs both duties.

Keeps records of all meetings and events
Works with ASID Headquarters to ensure that all chapter members have paid membership dues. A chapter roster can be requested at anytime.
Coordinates logistics of meetings and events
Participates in strategic planning

Keeps a record of all members of the organization. Keeps a record of all activities and events of the organization. Keeps and distributes minutes of each meeting. Creates and distributes agendas for each meeting. Notifies all members of meetings. Prepares organization’s calendar of events. Prepares and files any report required. Handles all official correspondence of the organization. Collects organization mail from the advisor. Represents
organization at official functions. Remains fair and impartial during organization decision making process. Coordinates organization elections.

The treasurer often is chair of the finance committee, if such a committee is established by the organization. The treasurer is also expected to:
- Maintain a simple set of books and post all items of income and expense as they occur.
- Obtain records of all financial documents from the previous treasurer and go over records
with the previous treasure, if possible.
- Meet with the advisor to prepare the annual budget, and submissions of the budget
requests to CSAB.
- Collect all dues and place all such funds in its university account.
- Sign for check requests, recording the debit in the organization’s books.
- Make reports at each meeting required by the constitution or bylaws or by request of the
- Cooperate with the secretary in keeping accurate membership records, including name,
addresses, dates paid (if dues are charged).

Receives and deposits all chapter funds into student chapter bank account
Prepares chapter budget and makes financial reports to members
Maintains accurate accounts of chapter events
Participates in strategic planning
Works with Faculty Advisor on allocation

Keeps all financial records of the organization. Pays organization bills. Collects organization dues. Prepares and submits financial reports. Prepares an annual budget. Is familiar with accounting procedures and policies. Coordinates fund raising drives. Represents organization at official functions. Remains fair and impartial during organization decision making processes.

Other Chair Positions:
Public Relations
Community Service
Activities Director
*descriptions of these chair responsibilities TBA or see President, VP


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